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Title
Text copied to clipboard!Administrative Secretary
Description
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We are looking for a dedicated and organized administrative secretary to support our company's daily operations and contribute to smooth workflow. The administrative secretary is a key person responsible for managing documentation, organizing meetings, communicating with clients and partners, and ensuring the smooth running of the office. Main tasks include handling correspondence, archiving documents, preparing reports, ordering office supplies, and performing various administrative duties. Additionally, the administrative secretary supports management and colleagues by assisting in project coordination and facilitating information flow within the company. The role requires strong communication skills, accuracy, reliability, and the ability to work both independently and as part of a team. We expect candidates to have good computer skills, especially proficiency in MS Office programs, and a willingness to learn new systems and processes. A successful administrative secretary is helpful, discreet, and able to cope in a fast-paced work environment. If you are responsible, organized, and enjoy diverse work, we invite you to apply to our friendly team. We offer stable employment, modern working conditions, and the opportunity to grow with the company.
Responsibilities
Text copied to clipboard!- Managing and archiving documents
- Organizing and forwarding correspondence
- Arranging meetings and events
- Ordering office supplies and monitoring inventory
- Welcoming guests and providing information
- Preparing reports and minutes
- Assisting management and colleagues
- Handling phone calls and emails
- Entering and updating data
- Contributing to process improvements
Requirements
Text copied to clipboard!- Previous experience in administrative work
- Excellent written and spoken Estonian
- Very good computer skills (MS Office)
- Accuracy and attention to detail
- Good communication and teamwork skills
- Independence and initiative
- Discretion and reliability
- Ability to work in a fast-paced environment
- Willingness to learn new systems
- Positive and helpful attitude
Potential interview questions
Text copied to clipboard!- What is your previous experience in administrative work?
- How do you ensure the accuracy and confidentiality of documents?
- Which office software are you proficient in?
- How do you handle stressful situations?
- Have you worked in a team? Describe your role.
- How do you organize your time and priorities?
- What are your strengths in administrative work?
- Are you willing to learn new work processes?
- How do you communicate with different parties?
- Why do you want to work as an administrative secretary?
